STOI GOV: CIVIL COURT CLERK

Vacancy Ann. # STOI-19-115
Title STOI GOV: CIVIL COURT CLERK
Supervisor CHIEF JUDGE/COURT ADMINISTRATOR
Department TRIBAL COURT
Location WELLPINIT, WA
Status REGULAR, FULL-TIME, NON EXEMPT
Rate of Pay $14.00 PER HOUR
Opening Date NOVEMBER 21, 2019
Closing Date DECEMBER 13, 2019

SUMMARY OF DUTIES:  

Responsible for assisting in the orderly operation of the Spokane Tribal Court System.  Primarily responsible for all duties associated with criminal filings.  The individual will also assist with Civil and Criminal cases and all other duties and responsibilities of Spokane Tribal Court. 

MAJOR DUTIES AND RESPONSIBILITIES:

  • Assist in assuring compliance with any and all policies, procedures, rules, regulations, codes, and laws of the Spokane Tribal Law & Order Code and/or Spokane Tribal Court.
  • Greet persons entering the court reception area in a friendly, courteous manner and assist the individual(s) to the best of their ability. 
  • Receive all incoming calls in a courteous and professional manner and ensure that customers are assisted appropriately, including delivering all messages timely. 
  • Receives telephone and walk-in guests, and correspondence from general public, civil parties and attorneys.  Provides information and composes routine replies to correspondence using standard language formats.  Refers visitors to appropriate staff for assistance with complex or unusually sensitive and private matters. 
  • Prepares the Tribal Court area to accommodate all types of hearings, trials, arraignments, etc. 
  • Schedules and monitors Tribal Court hearings, trials and motions hearings in a strict, orderly and timely manner. 
  • Responsible for manual recording of court proceedings by taking thorough notes and ensuring proper functioning of the Court’s recording system. 
  • Processes new cases, ensuring accuracy of contents and proper filing.  Prior to court proceeding, assembles and accounts for all case files and ensures that all necessary documents such as complaints, motions, certificates of service, etc. are available and correctly arranged. 
  • Provides support to Court proceedings by setting up the court docket (caseloads on court calendars), issuing summons, subpoenas, trial notices, and hearing notices and coordinates civil jury panels.
  • Process appeals in a timely and efficient manner. 
  • Maintain and ensure effective communication between the Tribal Court, Tribal Prosecutor, other attorneys, Division of Children and Family Services, Spokane Tribal Domestic Violence Program, Spokane Tribal Credit and Spokane Indian Housing Authority. 
  • Refers parties to appropriate persons based on the requested legal assistance. 
  • Maintain an accurate filing and records management system for final disposition of cases.
  • Maintains an alphanumeric filing system for civil warrants in Youth-In-Need-of-Care cases.  Prepares the warrants, sends information to law enforcement for entry onto law enforcement databases and requests removal of information when required. 
  • Maintains an alphanumeric filing system for protection orders.  Sends copies of orders and information to law enforcement for entry onto law enforcement databases and communicating with outside jurisdictions for enforcement.
  • Assists the Court Administrator and Chief Judge in maintaining statistical reports concerning caseload and types of cases or violations.   
  • Attend required program meetings and training as assigned.
  • Duties and responsibilities subject to change based on needs of the Court

KNOWLEDGE AND SKILLS REQUIRED FOR POSITION:

  • Requires basic knowledge of municipal court procedures and processes. 
  • Requires basic knowledge of ordinances, statutes, and laws within the scope of the Court’s jurisdiction.
  • Be willing to learn electronic court docketing system.
  • Be able to travel for training on electronic court docketing system and/or annual training specific to position.
  • Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
  • Requires skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare routine, yet professional correspondence
  • Be able to adapt quickly to emergency situations and schedule changes.
  • Must be able to establish and maintain cooperative working relationships with various offices, departments, and other courts
  • Must be able to dress appropriately to maintain and enhance the professional image of the Court
  • Be responsive in a work environment that may involve a high level of stress  
  • Be a self starter and able to adhere to strict schedules.
  • Be able to adapt quickly to emergency situations and schedule changes.
  • Have the ability to interact with people from diverse backgrounds.
  • Must be able to establish and maintain cooperative working relationships with various offices, departments, and other courts. 
  • Must be able to dress appropriately to maintain and enhance the professional image of the Court. 
  • Must have the ability to maintain a recognized and accepted court filing system and be able to revise systems to meet current demands.
  • Must be able to lift and carry 25 lbs; be able to stand for extended period of time and ability to climb stairs without difficulty.

MINIMUM REQUIREMENTS:

  • Must have a minimum of 1 year Court experience in Court procedures and record keeping – OR – One year experience that demonstrates the ability to fulfill the primary functions of the position with the ability to type at least 50 WPM.  
  • Must not have any criminal convictions throughout employment
  • Must be able to pass a Criminal Background Investigation, including no criminal pending matters in any jurisdiction.
  • Must have High School Diploma or G.E.D
  • Must have a valid WA State Driver’s License and be tribally insurable.
  • Have knowledge of Court etiquette and protocol.
  • Must be bondable for insurance purposes.
  • Be able to operate personal computers, calculators, copiers, and court recorders without difficulty.
  • Be able to travel for training on electronic court docketing system.
  • Have good communication skills both oral and written.   
  • Practice strict confidentiality at all times.

  

Applications are available in the Human Resources Department
P.O. Box 206 Wellpinit, WA 99040

Or, Applications can be downloaded from our website: www.spokanetribe.com

Contact: Sabrina McCoy or Andrea Flett

(509) 458-6583 or (509) 458-6527

Fax # (509) 458-6556

E-mail: hrfrontdesk@spokanetribe.com

All applications must be submitted to the Human Resources Department no later than 4:30 pm on the closing date

The Spokane Tribe reserves the right to hire according to its Indian Preference Policy

All applicants are subject to a pre-employment drug test

All applicants are subject to a 90-day orientation period