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ACCOUNTING CLERK

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VACANCY ANN. #: STOI-23-114
TITLE: ACCOUNTING CLERK
SUPERVISOR: ACCOUNTING DIRECTOR
DEPARTMENT: FINANCE/ACCOUNTING
STATUS: REGULAR, FULL-TIME, NON-EXEMPT
LOCATION: WELLPINIT, WA
SALARY / GRADE: HR3 – Min $18.34, Mid $22.93, Max $27.52 / Per Hour
OPENING DATE: NOVEMBER 15, 2023
CLOSING DATE: NOVEMBER 29, 2023

JOB SUMMARY:

Provide professional customer service at Accounting front desk to employees, Tribal members & public, while maintaining confidentiality.  Issue purchase orders & voucher requests to Tribal programs for purchasing.  Receive paper & electronic mail, and distribute bills to related programs for approval.  Process cash receipts and credit card payments to Tribe.  Process emergency invoices to Accounts Payable system for payment.  Disburse payroll & accounts payable checks.  Assist with other accounting processes including marking invoices paid & scanning to filing system.

 

JOB DUTIES:

Purchase Order / Accounting Front Desk:

  • Provide professional customer service at Accounting front desk.
  • Issue purchase orders and voucher requests to Tribal programs.
  • Maintain a purchase order / voucher request log.
  • Obtain mail from Accounting box daily. Open mail & date stamp front of each piece.
  • Print emailed invoices. Along with regular mail invoices, determine applicable program from PO and file in that program’s folder for payment approval.
  • Provide bill folders to managers & approvers for paying bills in the Accounting lobby.
  • Advise managers when their folder has many bills needing approval, or past due bills.
  • Remote offices may need rush PO’s or invoices scanned for email to approving managers.
  • Receive incoming mailed checks from the Tribal front lobby desk. Sign for the checks and issue receipts.  Distribute receipt copies.
  • Process cash receipts to public while they are at the counter. Obtain information to apply payment to correct individual & GL account, and provide them a receipt.
  • Process debit & credit card payments from public as cash receipts.
  • Maintain log of all court-related receipts and email weekly to court administrator.
  • Help individuals who come in to pick up checks for accounts payable & payroll, ensure given to the correct person or authorized substitute, have them sign the check register.
  • Review any checks not picked up weekly to determine if needs mailed.
  • Keep checks locked in the accounting safe and close safe room door.
  • Enter invoices for emergencies and HHS medical into AP system for payment.
  • Mark invoices “Paid” including check number & date.
  • File source documents by vendor in scanning system or other files as needed.
  • Review vendor monthly statements for any past due bills or late fees; determine program responsible, request invoice copy if needed, and rush request for approval and payment.
  • Perform other duties as assigned.

 KNOWLEDGE AND SKILLS REQUIRED FOR POSITION:

  • Good customer service skills are critical, whether in person, phone or email.
  • A positive work attitude and desire to solve problems in a helpful manner.
  • Honesty is crucial, must be able to maintain strict confidentiality of information.
  • A good work ethic and dependability are a must.
  • Good verbal and written communication skills.
  • Ability to perform mathematical computations.
  • Recent computer experience required, including Microsoft Excel and Outlook.
  • Experience with office equipment: calculator, copier, fax machine, office phone systems.
  • Familiarity with basic office environment protocols and expectations.
  • Ability to follow oral and written instructions.
  • Ability to work well with others and be customer service oriented.

MINIMUM REQUIREMENTS:

  • High School Diploma or GED required.
  • Recent demonstrated Customer Service experience of 1 year, in person, phone and email.
  • Recent demonstrated filing experience of 1 year.
  • Recent demonstrated experience of 1 year with Microsoft Excel & Outlook.

PREFERRED REQUISITES:

  • Higher education preferred, college courses or AA degree in accounting or business.
  • Front desk or similar customer service preferred.
  • Basic understanding of accounting concepts preferred.
  • Experience in accounting or bookkeeping preferred, including accounts payable.
  • Accounting software experience preferred, especially Abila MIP

  

APPLY ONLINE: https://spokanetribe.bamboohr.com/careers/260?source=aWQ9MjA%3D

 

 

Contact: Sabrina McCoy or Empero Corral

P.O. Box 206, Wellpinit, WA 99040

(509) 458-6583 or (509) 458-6527, or Fax (509) 458-6556

E-mail: hrfrontdesk@spokanetribe.com

All Applications Must Be Received in the HR Department No Later Than 4:30 p.m. on the Closing Date

The Spokane Tribe of Indians Reserves The Right To Hire According To Its Indian Preference Policy

All Applicants Are Subject To A Pre-Employment Drug Test

All Positions With The Spokane Tribe Are Subject To A-90 Day Orientation