477/TANF BOOKKEEPER

Vacancy Ann. # STOI-18-023
Title 477/TANF BOOKKEEPER
Supervisor COMPLIANCE OFFICER
Department 477/TANF
Location WELLPINIT, WA
Status REGULAR, FULL-TIME
Rate of Pay $15.00 - $21.26/PER HOUR, DOE,DOQ
Opening Date NOVEMBER 29, 2017
Closing Date DECEMBER 13, 2017

Summary of Duties:

The 477/TANF bookkeeper is responsible for timely preparation and submission of periodic financial reports for various federal programs awarded under the 477/TANF grant and all other related programs under the management of the 477 Program including but not limited to State TANF Program, State Child Support Program, Head Start, Child Adult Care/Food Program (CACFP), Early Childhood Education Assistance Program (ECEAP), Summer Food Program, and Language Program.  Financial reports include but are not limited to the annual 477 reports, BIA FASSR, monthly expenditure reports, invoices & drawdown requests.  Provides assistance to managers in budget preparation/management.  Reviews and processes service contracts and building lease agreements.  Prepares government restricted account reports.   Assists with annual audit preparation.  Assists with the annual tribal budget process.  Assists management in ensuring 477/TANF programs are in compliance with contract/grant terms and conditions, federal regulations and tribal policies.  Provides assistance to 477/TANF Director and 477/TANF Accounting Supervisor as requested.   Provides back-up for accounts payable for 477/TANF program and processes tribal emergency assistance checks as needed.    Will assist with establishing an IDA program for current TANF clients.  Assists 477/TANF Accounting Supervisor with development and set up of accounting policies and procedures. Monitors administrative costs and makes recommendations to ensure compliance with the administrative cap. 

JOB DUTIES AND RESPONSIBILITIES:

  • Prepares periodic (monthly/quarterly) invoices for submission to various funding agencies. Prepares monthly drawdown request forms and submits them to CFO for processing.  Performs follow up on account receivables for assigned special revenue programs. 
  • Prepares/distributes various monthly/quarterly/annual financial reports for submission to funding agencies, program managers, division directors and other administrative staff.  These reports may include the Financial Status Report (FSR SF-269), Federal Financial Report (FFR SF-425), expenditure reports, A-19 public voucher, assists with preparation of SF-428 Tangible Personal Property Report, SF-429 Real Property Status Report and various other reports required by Federal and Non-federal funding agencies.  This activity includes verifying general ledger (GL) account balances with vendor invoices and other source documents. Reviews posted GL transactions to ensure accuracy and to identify transactions that may be misclassified, unallowable or have potential to result in audit findings and then resolves issues with appropriate management staff.  Prepares reoccurring journal entries to correct misclassifications, record invoices, record indirect cost, and other general ledger adjustments as needed.  Prepares journal entries to record Contract/Grant payments (EFT/wires). 
  • Assists with the Tribal Contract/Grant Protocol Process by reviewing grant proposals/applications to ensure accuracy and completeness.  Assists program managers with preparation of new and continuation applications as needed. 
  • Assists with the Tribal budget process by reviewing proposed budgets/budget revisions ensuring accuracy, completeness and compliance with Tribal budget requirements.  Prepares draft resolutions for Tribal Council approval of budgets and other documents as required.   Enters approved budgets in accounting software program. 
  • Monitors and analyzes program budgets/expenditures and reports major variances and compliance issues to appropriate managers and administrative staff. 
  • Provides assistance to program managers/directors in budget management including budget formulation, budget revision/modification, cuff accounts, and account classifications. 
  • Assists with maintaining general ledger chart of accounts.  Assigns fund/program numbers to new programs and inputs them into the accounting system.
  • Provides assistance to program managers/directors with financial and programmatic reports.  Maintains a schedule that lists deliverables/reports by type of report due, due dates, actual date of completion, and other relevant information. Send reminders to managers prior to due dates to ensure compliance and prevent  delinquent reports.  
  • Assists with ensuring compliance with contract/grant terms and conditions, applicable Tribal, Federal, and State laws/regulations and other administrative requirements.   Responsibility extends throughout the life cycle of the contracts/grants: development, implementation, and close out.  
  • Set up and maintain orderly contract/grant/program files.  Ensure that they are organized and contain all pertinent information including but not limited to grant award documents, modifications, budgets, correspondence, financial reports, programmatic reports, invoices, closeout documents, checklists and logs. 
  • Provides assistance with administrative detail and the day-to-day operations of the Compliance Department. 
  • Coordinates communication/correspondence with various funding agencies concerning financial reports, financial needs, and compliance issues. 
  • Assist with annual audit preparations.  Creates and maintains electronic audit files for all assigned programs.   Assists with the close out process of contract/grant programs.  Determines and prepares closing entries at Fiscal year-end. Reconciles accounts receivable and deferred revenue balances for special revenue programs.  Provides source documents for audit samples as requested by external auditor.  Prepares Internal Control Audit Workbook for identified major programs. 
  • Other duties may be assigned on an as needed basis.

MINIMUM QUALIFICATIONS:

  • High School Diploma/G.E.D.
  • Minimum 2 years Bookkeeping experience
  • Prefer completion of basic accounting courses
  • Minimum 1 year experience working with contracts and grants
  • Must be skilled in the use of office equipment including personal computer, calculator, copier, fax
  • Must be skilled in the use of Excel and MS Word software programs
  • Prefer experience working with governmental fund accounting software.   
  • Must be bondable
  • Must be willing to travel to attend training
  • Valid Washington State Driver License and be Tribally insurable

 

Applications Are Available In the Tribal Human Resources Department or

Applications can also be downloaded from our website: www.spokanetribe.com

Contact: Sabrina McCoy or Geraldine Abrahamson

P.O. Box 206, Wellpinit, WA 99040

(509) 458-6583 or (509) 458- 6527

FAX: (509) 458-6556

E-mail:   sabrina.mccoy@spokanetribe.com or hrfrontdesk@spokanetribe.com

Applications Must Be Received In the Human Resources Department No Later Than 4:30 p.m. on the Closing Date

The Spokane Tribe Reserves the Right to Hire According To Its Indian

Preference Policy

Applicants Are Subject To a Pre-Employment Drug Test

Positions with the Spokane Tribe are subject to a 90-Day Orientation Period